How to Plan a Baby Shower

Welcoming a new baby is a milestone that deserves a joyful, love-filled celebration. Whether you're a close friend, family member, or the parent-to-be yourself, planning a baby shower can feel overwhelming without a roadmap. This guide will walk you through everything you need to know to plan a baby shower that’s organized, thoughtful, and unforgettable.

🎉 Step 1: Set a Date and Time

A baby shower is typically held during the 7th or 8th month of pregnancy, which gives parents enough time to prepare afterward. Check in with the guest of honor and choose a date that works for them and key guests (like close family and friends).

Tip: Weekends are usually best, and late mornings or early afternoons work well for food and scheduling.

💰 Step 2: Determine the Budget

Before you book anything, figure out how much you’re willing (or able) to spend. Your budget will guide decisions about the venue, food, decor, and entertainment.

Common cost categories:

• Invitations

• Venue (if renting)

• Food and drinks

• Decorations

• Games and prizes

• Party favors

• Photographer or entertainment

📍 Step 3: Choose the Venue

You can host a baby shower:

• At home (cozy and budget-friendly)

• In a backyard or garden

• At a rented event space or restaurant, such as Ujima Socials

• In a park (weather permitting)

• Virtually (Zoom or other platforms)

Consider the size of your guest list, comfort, and accessibility when picking a location.

🌈 Step 4: Pick a Theme

A theme ties everything together—from invitations to decorations and desserts. It doesn’t have to be elaborate, but having a cohesive look makes the event feel special.

Popular baby shower themes:

• Twinkle Twinkle Little Star

• Woodland Creatures

• Boho Baby (macrame & greenery)

• Nautical or Safari Adventure

• Gender-neutral (rainbows, clouds, bees)

✉️ Step 5: Send Invitations

Send out invitations 4–6 weeks in advance. You can go digital (Evite, Paperless Post, Canva) or opt for printed cards.

What to include:

• Date, time, and location

• RSVP info

• Registry details

• Theme or dress code (if any)

🥗 Step 6: Plan the Menu

Keep it simple, fun, and accommodating to the guest of honor’s cravings and dietary restrictions.

Popular food ideas:

• Brunch bites (mini quiches, muffins)

• Finger foods and dips

• A dessert table with cookies, cupcakes, and a cake

• A DIY drink station (mocktails, lemonade, tea)

🎈 Step 7: Decorate the Space

Transform the space with decorations that match the theme. Focus on key areas like the entrance, food table, and photo area.

Decor must-haves:

• A party backdrop or banner

• Balloons or balloon garlands

• Table centerpieces

• A welcome sign

• Themed plates, napkins, and signage

📸 Step 8: Create a Photo-Ready Moment

Set up a photo booth or backdrop for guests to take pictures. This can be as simple as a fabric background with props or a balloon arch with the baby’s name in lights.

Consider hiring a photographer or asking a friend to capture the event.

🎁 Step 9: Organize Games and Activities

Baby shower games keep guests engaged and laughing. Plan 2–4 short activities to break the ice.

Fun game ideas:

• Guess the Baby Food

• Baby Bingo

• Diaper Raffle

• “Who Knows Mommy Best?”

• Write-a-note-to-baby station

Prepare small prizes for game winners (gift cards, candles, spa kits).

🎉 Step 10: Thank Guests with Party Favors

Show appreciation with a small takeaway gift. Favors can be practical or themed, depending on your budget.

Simple baby shower favor ideas:

• Mini honey jars or succulents

• Custom cookies

• Candles or bath bombs

• Personalized keychains or bookmarks

✅ Bonus: Don’t Forget the Gift Table

Designate a space for guests to drop off presents. Have a helper keep track of who gave what, so the guest of honor can easily send thank-you notes later.

💡 Final Tips

• Always check with the parent-to-be before finalizing major details.

• If hosting in someone’s home, do a test run of any setup (e.g., food layout, photo booth).

• Have a backup plan if you're hosting outdoors.

• Most importantly, enjoy the moment—this is a celebration of new beginnings.

Planning a baby shower is all about making the parent-to-be feel celebrated and supported. With a little creativity and some thoughtful touches, you’ll host a gathering that’s meaningful and full of joy.